atf responsible person form example
It will look like the cover letter below. [24] [25], 4k. on the FORM 5320.23 does the ATF accept electronic signatures or do i have to print the doc sign the ATF and CLEO copy's and re-upload said documents. The first 2 pages to to the ATF and the second copy without the picture and serial number are sent to the local CLEO. That way, I can mail this out same day or next day. Date of Birth. [6](hint: if you have to enter the physical street address no matter what, why enter a PO Box in the first place?). If you need to order cards, you can get pre-filled fingerprint cards from the Trust Shop. In the why you intend box just put Lawful Purposes or Investment and All Other Lawful Purposes. State of Birth. This is where you upload your notarized trust documents with the add item to trust page that you already have saved to your computer as a pdf. Additionally, you get access to all of our other ATF Forms, as well as all gun trust forms. Generally, the term includes partners, sole proprietors, site managers, corporate officers and directors, and majority shareholders." GET ATF COMPLIANCE GUIDANCE NOW Congratulations! Boxes 4b through 4e will be the information from the original manufacturer. Well Lets turn to our super-duper ATF Form 1 Directions because they always have the right answer (Blahahahahaha!). For more information about completing your Form 1 Application packet, you can read our article titled: 10 Steps to a Tax Stamp. Options are: "Hispanic or Latino" or "Not Hispanic or Latino". Dont start drilling or combining parts in any way that can be considered intent to manufacture until you receive your approved stamp. Usually the Sheriff for your county. x.className = "topnav2"; Thisis your social security number. (See Example # 3 below).[23]. You will then be able to pay for the tax stamp before you sign and submit. [11] If the firearm doesnt have a Model name (many serialized lower receivers dont have Model names), you should enter: NONE. and Unique Personal Identification Number, . If you don't have a UPIN, select "No" for this question. But do we have an answer yet? 3a. But if they do, you never know, you might learn something interesting about yourself. Even if the business has a different address, you must enter the address where you are going to keep the firearm. Just click on this link to the Fingerprint Card Order Form. As an individual filling out the form, you will need to attach an additional sheet of paper that provides any further details requested from Form 1. 9c. Everything else is pretty self explanatory, your address or address of your trust. One of the most commonly misunderstood terms in firearm sales is the responsible person. The ATF adjusted their definition of this term back in 2013, so even if youve heard it before, you should revisit it. Because John is modifying an existing firearm, some of the info in Box 4 will be about his existing firearm, and some of the info will be about his new SBR. Here is a step by step guide for the ATF eFile process start to finish with instructions and examples. The electronic Form 1 is a freaking nightmare! In this example, John decided to call his SBR the "ZOMBINATOR." Thats because each type of applicant (Gun Trust, Corporation, Individual, etc.) If you arent building a destructive device, you dont enter anything in Box 4j. Simply take a snippet of the photo on that form, it will most likely be less than 3mb. 3. You can find our walk-through guides for these forms below. You have all the stuff ready to go in a folder on the computer; the trust pdf, the responsible person pdf, the photo, you registered for eForms, and your 2 fingerprint cards are filled out and ready to go. You only need the first 2 pages, the rest is instructions and the CLEO part which wont be needed at this time. Options are: "American Indian or Alaska Native", "Asian", "Black or African American", "Native Hawaiian or Other Pacific Islander", or "White". This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. Have a JPG or JPEG photo of yourself less than 3mb in size ready in your computer for the eFile process. If anything doesnt apply to you, simply enter N/A. This needs to be clear and easy to tell it is you. Once completed, scroll down and select Next to be brought to the certify page. If he is building a 2nd upper in 300 AAC Blackout, shouldnt he have entered .300 Cal? So everyoneo n the trust needs to fill one of these out? For example: 7.62 mm, .308, .308 cal, and 12 Gauge are all acceptable formats. 2. Content suggesting non-compliance or discouraging NFA ownership will not be tolerated. **, Why not order the fingerprints free from the ATF instead of buying them from NGT? Listen We try hard to keep our articles (like this one) from being giant "Buy a Trust Shop NFA Gun Trust" ads. The SSN and UPIN are not required. Portland, Oregon 97208-5015. Box 14a Make the appropriate selection. Social Security Number(See instructions 3C). This is the model of the NFAfirearm you are registering. 3b. "10". Click next to go to the Line Item page where you will enter the info about the suppressor that is also already on the responsible person form that you already are submitting to them. From there, its a breeze. Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. Well according to the ATF C3 (Craziness of Circular Confusion), if you are building something that fits within one of the 8 sub-definitions of Firearm, you are, in fact, building. People retire, change duties, or move on. Serial Number If you are modifying a firearm, you are required to use the Serial Number that is already engraved on the firearm. Box 4c - Caliber or Gauge Enter either the Caliber or Gauge in this field. Type of Firearm. Common titles include: Settlor, Manager, Member, Partner, President, Officer, Director, and Owner, but there are many other possible titles. Note: If you are paying close attention, you are probably wondering why John entered 7.62 MM as the caliber of the 2nd upper receiver. I would create a separate folder somewhere on your computer to keep all the files, photos, suppressor info, and stuff for the eFile organized. Instead, you should enter: Short Barrel Shotgun, Short Barrel Rifle, Any Other Weapon, Destructive Device, or Silencer. You can file as an individual, but if you ever plan on getting another NFA item in the future, the trust ends up being cheaper and more organized. The only difference is that the titles of the Responsible Persons in a Corporation (or Other Legal Entity) are usually different. Fillable .PDF to yourcomputer and fill out the document from there. We have a separate guide on How to fill out the ATF Form 23 that describes the process in detail. The CLEO Copy is sent to the Chief Law Enforcement Officer (we will go into more detail on this near the end of the article). This information is used to determine, for example, whether the applicant has ever been adjudicated as a mental defective or . When you submit a Form 1 Application to the ATF, you are required to send a copy of the Form 1 to the CLEO (Chief Law Enforcement Officer) that has jurisdiction over the address listed in Box 3b. Box 12 is where you will attach your photograph. If you are filing as an entity, everyone who is considered a Responsible Person in your trust or LLC needs to fill out an ATF 5320.23 Responsible Person Questionnaire. This is the country that you were born in and might be differentthanquestion 9a. While you're there order some of the publications for giggles. Type of Firearm. If you are filling out your ATF Form 5in conjunction with this form, you can visit our ATF Form 5walk-through guide here. This site will have something for everybody! This is the caliber or gauge of the NFA firearm you are registering. What is a responsible person ATF? End of the ATF Form 23 Application - Page 1, Start of the ATF Form 23 Application - Page 2. I worked as a 45B Small Arms Repairer in the Army and since then I've been enjoying the hobby. Thisis yourUnique Personal Identification Number (UPIN). Thats because a 300 B/O rifle shoots a 7.62 MM diameter projectile. During the application process, the ATF will ask questions about your business and may require certain individuals to be listed on the application. We accept Bitcoin. You will need to upload a photo of yourself less than 3mb during the eFile process. Name & Address When you are modifying an existing firearm, this will always be the Name & Address of the company that manufactured the rifle (or shotgun) you are turning into an SBR (or SBS). There are a couple of different ways you can make sure your application is approved: If you have a Gun Trust from the Trust Shop, you have nothing to worry about. Remember, unless you have a Federal Firearm License, you cant lawfully start building your firearm or suppressor. Filled out ATF Form 1 Gun Trust Example. are the manufacturer, so you will enter your Name & Address just like you did in Box 3b., except this time you are only required to enter the City & State part of the address (Street & Zip not required). If you arent sure who should be a responsible person or who must be, you should speak to an attorney who deals regularly with federal firearms licenses. I'm curious to see if your application had any problems. If purchasing with a NFA Gun trust, you will write the name of the settlor and trustee after that, i.e. Additional paper with applicable information for all sections that require a yes answer. Please complete item 17.". For Example: If you got your trust from the Trust Shop. You only need to fill out the first two pages, sign it, and scan it back into your computer. 3d. Screen 1: Application Applicant Type:Select which applicant you are. If the ATF investigates and discovers that the responsible person quit last month, you may receive a violation. The SSN and UPIN are not required. 3h. This is your race. Mail your fingerprints along with this cover letter to the address provided on your cover letter. 1st, send a letter to the ATF informing them that the letter "g" was, in fact, available. What does that even mean? (DO NOT STAPLE) A single copy of your notarized trust instrument ( including all schedules and amendments) Payment for the amount of the tax ($200) payable to BATFE (unless you entered credit card info on the Form 4) If you are filling out your ATF Form 5in conjunction with this form, you can visit our ATF Form 5walk-through guide here. 2nd, answer "N/A.". You canbuy the FBI Form FD-258'sPaper Fingerprinting PacketHere. 3d. And hopefully, you found it helpful. Box 14b on the other hand, may not be quite as obvious for many people. This would lead an intelligent person to believe they dont need to enter anything in Box 20 if they are paying with a Check, Cashiers Check, or Money Order. Call Us 24 Hrs a Day at: (904) 866-4228 or (877) 7GUN-LAW, We respect your privacy and will not share or sell your information. But we assure you that simply isnt the case. In fact, just this morning we were watching a video where this donkey and a umm never mind. This is the caliber or gauge of the NFA firearm you are registering. For example, if you file via paper form, it may take a few months to get approval to start building your item or firearm. If you have a trust, you can add people to the trust, friends, family, whoever, and they will be able to use it without you needing to be there. Definitely dont start drilling or combining parts in any way that can be considered intent to manufacture. On the previous version of the application, Box 17 was for credit card info. Your financial officer may have managerial powers, but since he doesnt deal with firearm sales, he isnt required to be listed as a responsible person. (If that were the case, some companies would have hundreds of people listed on their application.). 15. Bureau of Alcohol, Tobacco, Firearms and Explosives ATF Form 5320.23 and our example filled out form below. Now, we want you to read that last sentence again and see if you can find the magic words? FYI: The Trust Shop thinks your DOB is a special day and every bit worthy of having its own box #. This is the serial number that is engraved on the firearm or the serial number that you will engrave on the firearm when you make it, (ATF eForm 1 silencer). ATF Form 7/7CR Part B, Responsible Person Questionnaire, must be completed and submitted for ALL responsible persons (see definition #3). Thank you for taking the time to create this. If you select the Item not in list box during the eFile process instead of selecting from the list, it could take up to 3 months. In your letter, include fingerprint cards (special instructions from the ATF are here) and photographs, as well as personal information: full legal name, position, social security number, home address (including addresses the person has had for the last five years), country of citizenship, place of birth (city and state or foreign country), date of birth, race and ethnicity, sex, and home telephone number. Remember: If you are building a firearm from scratch you are not required to use a Model name. By accepting, you are giving the feds access your entire computer information system. This is the type of firearm you are applying for: Short-barreled rifle, short-barreled shotgun, silencer, machine gun, AOW, destructive device. [4] Even if your trust shows your home address (or any other address), you must enter the address where you are going to keep the firearm. Companies are bought and sold. But another acceptable answer is "Investment and all other lawful purposes.". Because John owns a "butt-load" of firearms (his wifes words not ours), he has a gun trust (the Smith Family Trust). That might be true, but ask yourself this: Did any of the 40% of rejected applicants think they were going to make a mistake? 15% OFF Gun Trusts with DISCOUNT CODE "GUNTRUST" - Our Gun Trusts Are On Sale! And the ATF is off to a strong start, with nonsensical directions in the very first question: "The tax may be paid by credit or debit card, check, or money order. Our heads are going to explode!! Note: Multi-cal is not an acceptable caliber. Ethnicity. Just answer each of the questions by placing a checkmark in either the "Yes" or "No" column. It is very difficult to navigate, extremely user unfriendly and it takes absolutely forever to complete, which means you get to watch the little wheel spin, and spin, and spin. 3b. I have a trust where I am the only member because its easier to keep all the records in one document. As the business owner, you will likely be one of the responsible persons. You can designate as many as you like on the application. Absolutely nothing! 5. A properly prepared fingerprint card (form FD-258) must be submitted for ALL . Add another line item for every suppressor you are adding to your trust and applying for a tax stamp for in this eFile form. 3b. Log into the eForms Site Here the same link you used to register. Its one page with the address to mail your fingerprints along with some info about you and your item. Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. Heres an explanation of responsible persons. 4h. This happens often with multi-store operations where the manager left or was reassigned and the business never got around to adjusting their license. Information located within this article isan original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts. If you were born outside of the United States of America, you can leave this box blank. 4e. This is one of the most common mistakes made on the Form 1. Weve created more than 10,000 Form 1 Applications for our customers, with All Lawful Purposes entered as the reason for making the firearm, so we suggest sticking with that. So even if you are going to use a stripped lower receiver to build your SBR, if there is a SN engraved on the stripped lower, it is considered a firearm. ),[10] Barrel Length (4e. Photograph. Part of the reason the Form 1 is so difficult to complete is that the Application is extremely confusing, poorly worded, and it contains many inconsistencies. So when we say something that you dont believe, you can check whether or not we are completely full of crap by going straight to the source. but you didnt believe us, did you?). If you are an alien, record your U.S.-Issued Alien or Admission Number you will enter that here. [32] The three copies are the ATF Copy, the ATF Copy 2 To Be Returned To Registrant, and the CLEO Copy. ERROR!!! Not only is this nonsensical, but believe it or not, these 3 boxes cause nearly as many application rejections as the others. Photograph. It may take a bit to load while your trust pdf is uploaded. Box 15f2. Summary: Two of the three significant changes by the ATF increase the burden on the use of NFA trusts. The ATF copy of the form, with fingerprints on Form FD-258 and photograph, will be submitted with the ATF Form 1, 4, or 5 (to the address shown on the specific form) and the other copy will be directed to the responsible person's chief law enforcement officer. And while the internet is definitely an extremely helpful resource for many things, instructions for completing the Form 1 simply isnt one of them. How to Fix, Why Does My Glock Rattle? ERROR!! Nope he entered it correctly, as a 300 B/O rifle shoots a 7.62 MM projectile. [19] [20] [21] [22]. 8. The wait for ATF Form 1 approval is typically between one and two months with most submissions reporting a turn around of 30 to 40 days. They give you little 22 photos for a few bucks each. Create an account to follow your favorite communities and start taking part in conversations. For Example: If you are building a rifle chambered in 300 AAC Blackout, youll want to enter 7.62 MM as the caliber. Use the User ID and Password you created in the registering step above. Or do I list my trust info in 4b (since I am the one "manufacturing' the SBR)? 2. These questions will be addressed on the ATF Form 1 5320.1, ATF Form 4 5320.4, or the ATF Form 5 5320.5 that you are filling out. In most trusts the Responsible Persons are the Settlor, Grantor, Creator, Trustee, & Co-Trustees. If you used the fillable form from above your information that you filled out will propagate through the form. For a complete explanation of Responsible Persons, you can click on this link to our article titled: Who is a Responsible Person. Fingerprint cards (FBI Form FD-258). and the date. Everything is covered in the steps below. Form Type. Though that didnt seem like an altogether unappealing proposition, John knew his wifes wrath would go well beyond separate sleeping quarters if he bought the SBR. We accept Bitcoin. ATF 5320.1Application to Make and Register a FirearmForm, ATF 5320.4Application for Tax Paid Transfer and Registration of Firearm Form, ATF 5320.5Application for Tax Paid Transfer and Registration of Firearm Form. The directions say: "(if paying by credit/debit card, complete the sections below)". Sometimes it can be hard to tell the difference between the Model Name and the Serial Number (like it is in the example above). The PDF will create two copies and should be printed double sided. where you enter the contact info of the applicant. Regardless, if you are a citizen of the Red, White, & Blue, check the box next to "United States of America." The ATF FINAL RULE 2021R-08F was published to the federal register today, 1/31/2023. Options are: "United States of America" or "Other Country/Countries." When you sign your documents, make sure that all signatures are original. Quit reading right now and use our ATF Form System to create all of your application paperwork. National Firearms Act (NFA) Responsible Person Questionnaire - Fillable .PDF ATF Form 5320.23 Filling out the ATF Form 5320.23 with the Fillable .PDF version is the easiest way to create an accurate ATF Form 5320.23. Have your fingerprints filled out and ready, after the eFile you will get an email with a cover letter and location to mail the filled out fingerprint cards. If you live in one of these areas, you should enter the name of your city in Box 3d. Box ?? It all depends on what you are going to build. Click next until you reach the Applicant page. All Rights Reserved. Overall Length This is always the overall length of the firearm you are going to build. If you are applying as a trust, Box 18 will be the number of people that fall under the definition of a "Responsible Person" and Box 19 will list each Responsible Persons name on one of the lines. No further explanation is required. The following CLEO notification must also be completed. Answer any other questions pertaining to you and provide the ATF with any numbers requested on the form. 100% Guaranteed Form 1 Application Approval! However, filing electronically may take only a few days to get approval . If you have UPIN you know what it is, and you should enter it here. If youre a sole proprietor, you will be your own responsible person. If youre a partnership, youll probably have two persons. John loves the versatility of the 5.56mm NATO round and cant wait to convert his Colt M4 Carbine into a Short Barreled Rifle (SBR). Certification. Then, when you fill out ATF Forms, you will enter your UPIN and you wont be delayed or denied. This is the manufactures name and address or importer if applicable of the NFA firearm you are registering. Mike Smith, Trustee. Contains information on where you send the CLEO notification. Box 17 Unique Personal Identification Number (UPIN). This is your ethnicity. This form is to be used in conjunction with the ATF 5320.1Application to Make and Register a FirearmForm,ATF 5320.4Application for Tax Paid Transfer and Registration of Firearm Form, or the ATF 5320.5Application for Tax Paid Transfer and Registration of Firearm Formand is only to be used when registering a NFA firearm with a NFA Gun Trust or as a legal entity/corporation. New gun trusts only cost $49 and come with unlimited use of the ATF Form System, so you can use it for all of your future Form 1 Applications. Other names used. Silencer, SBR, SBS, DD, AOW, and MG posts are all welcome here. If you were born outside of the United States of America, you can leave this box blank. Just remember if you see an 800 # from West Virginia, dont auto decline the call, as it is likely the feds looking for additional info. While reading through an article from one of the Trust Shop lawyers, John discovers that he will need to submit an ATF Form 20 before he can transport his SBR to his ranch (because it is in a different state). Additionally, depending on which type of applicant you are (Individual, Trust, Corp, etc. Then, you will want to read How to fill out FBI Fingerprint Cards and 10 Steps to a Tax Stamp to make sure you complete the rest of your Form 1 Application packet correctly. Fill out the following: If you need the last 4 of your zip use this, USPS Zip Code Lookup, just type in your address and it tells you your zip code. [10] If you have additional uppers/barrels, we will explain how to add that information later on. We arent doing that just to make it look pretty, we do it because each copy of the Application serves a specific purpose, and each copy is slightly different. But a word of warning, if you thought the paper Form 1 was bad, you better hold on to your panties! All you need are the 258LE cards (third one in the drop-down): ATF Order Page. eFile completed, application number given, and an email containing a cover letter and CLEO doc from the ATF received. Theres no official definition in the Gun Control Act of 1968, so we have to go by the ATFs interpretation from 18 U.S.C. If you used the fillable form from above your information that you filled out will propagate through the form. If you don't have a UPIN, select "No" for this question. 4e. You can make up a name for the manufacturer but put your address. But aside from our general hatred of the eforms system, there are some other reasons we suggest sticking to the paper Form 1: Of course right now youre thinking: "But I wont make a mistake on my eForm 1." Note: Do not purchase a fuel filter kit before you receive your Approved Form 1 Application unless, of course, you have fuel that needs to be filtered , Boxes 5 & 6 Leave Boxes 5 & 6 empty. If your firearm has any other descriptive information, you can enter it here. If you are an alien, record your U.S.-Issued Alien or Admission Number you will enter that here. I just used the same passport photo that was on my responsible party form that I scanned onto the computer. 99.9999999% of the time you will check No. And, for the most part it is. You can download the original Bureau of Alcohol, Tobacco, Firearms and Explosives ATF Form 5320.23 and our example filled out form below. Each Form 23 to be sent to the ATF will need to be accompanied by fingerprints of the responsible person taken on 2 FBI (FD-258) fingerprint cards. Just sign your name the same way you did in Box 7; and dont forget to add the date. And half of the time it only stops spinning because the eForms system freezes up. If you are filling out your ATF Form 1in conjunction with this form, you can visit our ATF Form 1walk-through guide here.